Job offers
We are looking for reinforcement for our office team
Job offer
Assistance to the management / secretariat
in Vienna and Remote
Who we are?
The employment takes place at DonauGuides GmbH
We are a service provider for tourist services and mainly manage river cruise ships along the Danube. We also operate as:
- Tour supplier
- Educational institute with training and further education in tourism
- Event management with live streaming technology
- Tourism Consulting
Our current situation
At the moment we have 2-3 virtual assistants in the team besides me as the boss and my (business) partner. We want to combine these into one part-time position. The new part-time position will oversee the back office of all of the above. So mainly communication with the customer, project assistance and assistance to the management, maintenance of the offers, websites, social media channels.
We are very smart and digitally positioned (Basecamp project management software and a lot of automation in the accounting area). So it’s more of a position in an up-and-coming StartUp with a flat hierarchy and many fields of activity.
You will of course be provided with a laptop and cell phone (we are “unfortunately” trapped in the Apple ecosystem 
)
This is therefore a very exciting, dynamic and versatile position. Still interested?
Who we are looking for?
- Part-time employee for 20-25h per week
- Secretariat/back office for tourist service provider
- Assistance at events
- On site in the office in Vienna and home office
Your tasks
- Email and telephone response
- Freelancer classification
- Invoicing and billing
- Quotation
- Assistance to the management
- Office organization
- Adding content to web pages
- Support of social media platforms
- Documentation / summary / processing of seminars and trainings at customers’ sites
- Send newsletters with online tools like Mail Chimp
- Dealing with online stores such as Regiondo, Woocommerce
- Accuracy and diligence in everyday office life
- Self-organization
Your requirements
- Very good knowledge of German (actually native language, at least C1)
- Very good English skills (at least C1)
- Above-mentioned language skills in writing (spell-checked!) and orally
- Ability to quickly familiarize oneself with tasks and conduct research
- Very good handling of email, all office and web applications
- Handling of accounting software (SeVdesk, Lexoffice, BMD, Zistemo)
- Knowledge of correct invoicing
- Enjoy and have knowledge of major social media platforms (uploading and creating posts).
- Working with Zoom and Teams
- Willingness to work in the Apple world or learn the ropes quickly
Your payment
- According to collective agreement
- and according to qualification and experience
