Job offers

We are looking for reinforcement for our office team

Job offer

Assistance to the management / secretariat

in Vienna and Remote

Who we are?

The employment takes place at DonauGuides GmbH

We are a service provider for tourist services and mainly manage river cruise ships along the Danube. We also operate as:

Tour supplier
Educational institute with training and further education in tourism
Event management with live streaming technology
Tourism Consulting

Our current situation

At the moment we have 2-3 virtual assistants in the team besides me as the boss and my (business) partner. We want to combine these into one part-time position. The new part-time position will oversee the back office of all of the above. So mainly communication with the customer, project assistance and assistance to the management, maintenance of the offers, websites, social media channels.

We are very smart and digitally positioned (Basecamp project management software and a lot of automation in the accounting area). So it’s more of a position in an up-and-coming StartUp with a flat hierarchy and many fields of activity.

You will of course be provided with a laptop and cell phone (we are “unfortunately” trapped in the Apple ecosystem )

This is therefore a very exciting, dynamic and versatile position. Still interested?

Who we are looking for?

Part-time employee for 20-25h per week
Secretariat/back office for tourist service provider
Assistance at events
On site in the office in Vienna and home office

Your tasks

Email and telephone response
Freelancer classification
Invoicing and billing
Quotation
Assistance to the management
Office organization
Adding content to web pages
Support of social media platforms
Documentation / summary / processing of seminars and trainings at customers’ sites
Send newsletters with online tools like Mail Chimp
Dealing with online stores such as Regiondo, Woocommerce
Accuracy and diligence in everyday office life
Self-organization

Your requirements

Very good knowledge of German (actually native language, at least C1)
Very good English skills (at least C1)
Above-mentioned language skills in writing (spell-checked!) and orally
Ability to quickly familiarize oneself with tasks and conduct research
Very good handling of email, all office and web applications
Handling of accounting software (SeVdesk, Lexoffice, BMD, Zistemo)
Knowledge of correct invoicing
Enjoy and have knowledge of major social media platforms (uploading and creating posts).
Working with Zoom and Teams
Willingness to work in the Apple world or learn the ropes quickly